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Travel Support

Campus der Universität Bielefeld — © Universität Bielefeld

Travel Support

The BiGSEM provides each doctoral candidate with a travel budget of up to 500,00 € per year, which can be used for business trips to conferences, workshops, summer schools, etc.

Opportunities for travel cost funding:

Students with SAP Access & Students without Access

SAP Access
You have an employment contract and also access to SAP.
When you creating the travel approval in SAP, a cost center must be specified. If the estimation total amount is higher than 500,00 € you must enter two cost centers in SAP. The costs must be allocated as a percentage in SAP.

As part of this process, a document issued by BiGSEM will be provided in advance confirming that the trip will be funded by the BiGSEM cost center up to an amount of 500,00 €.

If travel costs have already been accounted to the BIGSEM cost center within the current year, only the remining amount up to the 500,00 € budget can be used.

Please inform Diana Grieswald or Karin Borchert before you create your travel approval in SAP for your business trip. We will prepare a document with the “current” amount you will receive from BiGSEM. This document must be uploaded in SAP at the time of approval.

Without SAP Access
Doctoral candidates without an employment contract are kindly requested to contact the BiGSEM Office (Diana Grieswald or Karin Borchert) in advance and provide the following information:

name of the conference, workshop, summer school, etc.
planned travel dates.

The office will send a link for submitting the travel expense claim.

Please note: This must always be done before the business trip begins.