Information for new employees

List of persons (PEVZ)

The entry of names and contact details in the personal directory of Bielefeld University (PEVZ) is absolutely necessary for the electronic course catalogue (ekvv) and is carried out and maintained by Barbara Terlinden(sekretariat.dekanat.soz@uni-bielefeld.de). Changes and updates must be communicated using the form.

EDP and e-mail

The faculty's IT service has its office in X-D2-250 (Tel. 4314, sozadmin@uni-bielefeld.de). They are the contact for all matters relating to IT, e-mail and Internet access (password) as well as the loan of multimedia devices and equipment for conducting and transcribing interviews.

Internet editorial office

Ann-Cathrin Kardinal and Nick Loose are responsible for the internet presentation of the faculty and its staff (Tel. -4207, soz.kom@uni-bielefeld.de).

Holiday requests / flexitime / Christmas closure

Applications should be submitted at least one week before the intended holiday / flex day / Christmas closure using the form by e-mail sekretariat.dekanat.soz@uni-bielefeld.de. Click on one of the keywords to access the relevant form.

Notification of sickness and health

Please inform your work area first and then the Dean's office (BarbaraTerlinden,sekretariat.dekanat.soz@uni-bielefeld.de) on the first day of illness and when you report sick.

For staff in technology and administration, i.e. those who use the time management system, it is necessary to book the incapacity for work in SAP. A certificate of incapacity for work is required on the fourth day of incapacity for work at the latest and the absence must therefore be posted in SAP as "Sick with sick leave/eAU". The booking is sufficient when the employee returns to work if the illness is shorter than one week. Subsequent certificates must be booked accordingly.

Academic co-workers who do not use time management must then submit the sick note to the Dean's Office in advance as a scan by email and then submit the original by internal mail / post. As soon as you are healthy again, please also report this immediately to the Dean's Office by e-mail.

Leave of absence/ special leave

Please use the following form (e.g. if a child is ill) and submit it to Barbara Terlinden at the Dean's Office.

Change of bank details / address

Please use the following form and submit it in duplicate to the Dean's Office.

Business trips

Professors must display their business trips to the Dean of the Faculty. Lecturers in (a Professorin/emem Professor) must have business trips authorised by the head of their working group. A corresponding form can be found under Administration - Department P/O - Documents - Travel Expenses.

Library cards

The UniCard is also your library card. Information about the UniCard can be found here.

Media lending on behalf of scientists in a research area

University academics can authorise up to three people (e.g. assistants or secretarial staff) to borrow media from the library on their behalf. You can find more information in the library's FAQ.

In the university library

Information on printing and scanning in the university library can be found on the pages of the university library.

In centralised duplication

You can find the website of the Central Reproduction Centre here. You can contact the colleagues at the Central Reproduction Centre by e-mail(zvstelle@uni-bielefeld.de). To place a print order, please use the following form.

Keys and tokens for offices

Keys for offices and tokens are available from the Dean's Office. For new tokens and renewals, an application for locking authorisation must be submitted to the Dean's Office.

Responsible in the Dean's Office is

Barbara Terlinden
X C2-234
Tel. 3824
sekretariat.dekanat.soz@uni-bielefeld.de

Room management

The Dean's office (X C2-234, Tel. 3824, sekretariat.dekanat.soz@uni-bielefeld.de) is responsible for allocating the meeting rooms X-C2-228 and X-C3-107 and also issues the keys.

Room scheduling for courses

Here you can see an overview of available rooms. Self-booking is possible via the electronic course catalogue (ekvv). If you have any questions, please contact the Dean of Studies Office(studiendekanat.soz@uni-bielefeld.de).

Responsibilities in the examination office

The responsibilities can be found on the website of the examination office.