14.-20. August 2023 | Bielefeld, Germany
A talk lasts 15 minutes and is followed by 3 min discussion and another 2 min between each oral session for transition between speakers and also for potential changing to another lecture hall. (Exception: invited speakers in symposia can be granted longer talk slots by the symposium organisers. You will be informed, if this applies to your talk.) Because we want to make sure that talks run smoothly in parallel in several lecture halls, session chairs will strictly time the talks.
Talks can be uploaded to the cloud prior to the congress using the links that have been sent out to all presenters. Each day from 10:00 to 17:00 there will be a helper in the speaker's preparation room (lecture hall 6) to assist you if you would like to test your presentation on our system. Regardless if you have already uploaded your presentation in the cloud, we strongly advise you to bring your talk on a USB flash drive as a back-up.
It is important that presentation files are named in a systematic fashion: “presenter_symposium-letter/session-topic.file”. Examples: Wang_AH.ppt or Garcia_Foraging.pdf
Talks will be run on a Windows computer and the start of talks as well as transition between them will be organized by our team members. Due to the large amount of parallel sessions it is important we stick to the schedule. Therefore, there will be no possibility of connecting your own computer to the projector. We will provide you with a wireless laser-pointer (or keyboard or mouse) that you can use to skip through the slides during your presentation. The talks will be deleted from our computers after the end of the congress.
Please follow the instructions below to avoid technical issues during the presentation:
When preparing your presentation, please make sure that is it accessible for everyone. Thus, please:
If you don't want the content of your presentation to be shared, please add a crossed out twitter sign to your slides to let other participants know.
Posters should be in portrait/vertical format and we recommend A0 format, which equals 84,1cm x 118,9cm. Posters can’t be bigger than 115cm x 145cm. Posters will be attached to the poster walls with pushpins, provided by us.
Poster ID’s will be communicated to poster presenters before the congress. These numbers correspond to the location of your poster as well as the day that you will present your poster. The exact schedule can be found on the website (schedule and link soon to follow). Posters have to be hung up before 15:00 on Tuesday 15th of August and will be discarded if they have not been removed by 15:00 on Saturday 19th of August.
Presenters are asked to stand next to their poster on the assigned evening (either Tuesday, August 15th, or Thursday, August 17th) from 18:15 to 20:00.
When preparing your poster, please make sure that is it accessible for everyone:
Symposium conveners will be chairing their symposium and will give a short 8 minute introduction (6 minutes talk + 2 minutes discussion, if needed) to the topic. The formatting instructions for oral sessions as described above also apply to the symposium introductions (apart from the duration and question time). After the 8 minute introduction, there will be a 2 minute break to switch to the first presenter. The introduction can be either given by only one symposium conveners or talk times can be shared.
The introductory presentation can be used to:
Symposium conveners will be responsible for hosting their session, transitioning between speakers and moderating question sessions after each talk. Sounds will aid with keeping track of the timing of the talks and helpers will take care of the technical aspects of the presentation.
Attendees that volunteered to host a session and have been assigned to a session as a chair (see schedule) are responsible for hosting this session. This includes transitioning between speakers and moderating question sessions after each talk. There is no thorough introduction of speakers necessary and possible, just a short bridging between talks to indicate the start of the upcoming talk. It is particularly important that speakers stick to their time, so chairs are expected to ensure that speakers stop in time to allow a smooth transition for the next speaker. There is no need to take time though, as in each lecture hall sounds will aid with keeping track of the timing of the talks and our helpers will take care of all technical aspects of the presentation.