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Publication Fund

Bielefeld University‘s Publication Fund supports the publication of open access monographs, edited volumes, contributions to edited volumes, and articles in open access journals. The resources for the fund are made available by Bielefeld University and the Deutsche Forschungsgemeinschaft.

This funding instrument is aimed exclusively at academic staff who are active at Bielefeld University at the time of submission of the manuscript. They must be classified as “submitting author” or “corresponding author”.

Changes regarding Frontiers
Since the beginning of 2022, an application for funding must also be submitted for publications in Frontiers journals. It is no longer sufficient to submit the article from the university's IP range! This is due to changes in pricing by Frontiers, resulting regularly in fees that exceed the funding limit of 2,000 euros. Cost splitting is therefore available since the beginning of 2022. For more information, please see the online application form.

Eligibility

Academic staff who are working at Bielefeld University at the time of submitting the manuscript are eligible for funding.

Funding criteria

  • The article in question is published in a journal whose articles are entirely open access. As a rule, such journals are listed in the Directory of Open Access Journals (DOAJ)
    The oa.finder tool can help you find a suitable open access journal.
  • The journal uses strict quality control procedures („peer review procedures“) that are recognised in the respective subject.
  • Funded publications must include the following acknowledgement:
    "I/We acknowledge support for the publication costs by the Open Access Publication Fund of Bielefeld University and the Deutsche Forschungsgemeinschaft (DFG)."

Maximum funding amount and cost splitting option

  • The maximum funding amount is 2,000 euros.
  • If the article processing charges exceed 2,000 euros, partial payment of the fee is possible. Any charges beyond this must be borne by the authors from other resources („cost splitting“).

  • In case of cost splitting, the University Library offers the service of transferring both partial amounts to the publisher. As a prerequisite, a cost centre account must be specified in the application form from which the amount exceeding 2,000 euros is to be financed.

Application and exceptions (DEAL, MDPI, PLOS, Cogitatio Press, Copernicus and PeerJ)

The application must be made via the application form for article funding linked adjacent, unless one of the following exceptions apply:

  • There are separate agreements with the publishers Wiley and Springer Nature in the context of the DEAL consortium. Please observe the instructions for submission to Wiley or Springer Nature journals.
  • Bielefeld University has also concluded agreements relating to the funding of article processing charges with the publishers MDPI, PLOS, Cogitatio Press, Copernicus, and PeerJ which make an application for funding redundant. However, in order for the associated processing mechanism to take effect, it is mandatory that the article be submitted from Bielefeld University’s IP range!

Invoice requirements (to be passed on to the journal by the authors!)

In order for the invoice to be processed, all information below must be included.

The standard case prescribed by law is the X-invoice form. If your publisher is able to issue an X-invoice, provide the following information to the publisher/journal when submitting your publication:

  • Invoice recipient: Bielefeld University Library, Acquisitions Dept., PO Box 10 02 91, 33502 Bielefeld, Germany.
  • Invoice form: X-invoice
  • Billing address: eingang@erechnung.nrw
  • Specification of the routing ID 05711-06001-79
  • Indication of the VAT ID of the publisher
  • Indication of the VAT-ID of the university (DE 811307718)
  • Name of the submitting author(s)

If the publisher is not able to issue X-invoices, a PDF invoice can be sent as an alternative. In these cases, please pass on the following information to the publisher / journal:

  • Invoice recipient: Bielefeld University Library, Acquisitions Department, P.O. Box 10 02 91, 33502 Bielefeld, Germany
  • Invoice form: PDF invoice
  • Billing address: invoice@uni-bielefeld.de
  • Indication of the VAT ID of the publisher
  • Indication of the VAT-ID of the university (DE 811307718)
  • Name of the submitting author(s)

If the publisher sends the invoice to you in error, please forward it to oa.ub@uni-bielefeld.de.

Eligibility

Academic staff who are working at Bielefeld University at the time of submitting the manuscript are eligible for funding.

Funding criteria

  • Contributions to open access edited volumes can only be funded if the complete volume is accessible in „Open Access“.
  • The publisher uses strict quality control procedures („peer review procedures“).
  • Funded publications must include the following acknowledgement:
    "I/We acknowledge support for the publication costs by the Open Access Publication Fund of Bielefeld University and the Deutsche Forschungsgemeinschaft (DFG)."

Maximum funding amount and cost splitting option

  • The maximum funding amount is 2,000 euros
  • If the publication costs exceed 2,000 euros, partial payment of the fee is possible. Any costs beyond this must be borne by the authors from other resources („cost splitting“).
  • In case of cost splitting, the University Library offers the service of transferring both partial amounts to the publisher. As a prerequisite, a cost centre account must be specified in the application form from which the amount exceeding 2,000 euros is to be financed.

Application

The application must be made via the application form for funding for open access contributions to edited volumes linked adjacent.

Invoice requirements (to be passed on to the publisher by the authors!)

In order for the invoice to be processed, all information stated below must be included.

The standard case prescribed by law is the X-invoice form. If your publisher is able to issue an X-invoice, provide the following information to the publisher/journal when submitting your publication:

  • Invoice recipient: Bielefeld University Library, Acquisitions Dept., PO Box 10 02 91, 33502 Bielefeld, Germany.
  • Invoice form: X-invoice
  • Billing address: eingang@erechnung.nrw
  • Specification of the routing ID 05711-06001-79
  • Indication of the VAT ID of the publisher
  • Indication of the VAT-ID of the university (DE 811307718)
  • Name of the submitting author(s)

If the publisher is not able to issue X-invoices, a PDF invoice can be sent as an alternative. In these cases, please pass on the following information to the publisher:

  • Invoice recipient: Bielefeld University Library, Acquisitions Department, P.O. Box 10 02 91, 33502 Bielefeld, Germany
  • Invoice form: PDF invoice
  • Billing address: invoice@uni-bielefeld.de
  • Indication of the VAT ID of the publisher
  • Indication of the VAT-ID of the university (DE 811307718)
  • Name of the submitting author(s)

If the publisher sends the invoice to you in error, please forward it to oa.ub@uni-bielefeld.de.

Eligibility

  • Academic staff who are working at Bielefeld University at the time of submitting the manuscript are eligible for funding.
  • In the case of monographs, the authors apply for funding; in the case of edited volumes, the editors apply for funding.
  • Funding is not provided for the publication of Bachelor theses, or Master theses.

Funding criteria

  • The monograph or the edited volume can only be funded if the complete volume is accessible in „Open Access“.
  • The publishers use strict quality control procedures („peer review procedures“) that are recognised in the respective subject.
  • Funded publications must include the following acknowledgement:
    "I/We acknowledge support for the publication costs by the Open Access Publication Fund of Bielefeld University and the Deutsche Forschungsgemeinschaft (DFG)."

Maximum funding amount and cost splitting option

  • The maximum funding amount is 4,500 euros.
  • The authors or editors must cover any additional costs from other funds.

Invoice processing - Please be sure to observe the following instructions and pass them on to your publisher!

The invoice processing procedure differs significantly from that used for article publications in the following respects:

  • The invoice does not go to the University library.
  • The invoice goes to the author(s) or editor(s) and is also paid by them.
  • For payment from university cost centres:
    The usual formal requirements for invoices to the university apply. In case of doubt, please contact the office in your Faculty responsible for invoice processing.
  • For payments from personal accounts (for doctoral students):
    You personally are the invoice addressee. The invoice is paid by you.

Handling of funding

  • The Publication Fund transfers the funding amount to the author's or editor's account or cost centre after the invoice has been paid.

In the case of payment from university cost centres:

  • In this case, it is sufficient to send informal information about the payment by email to oa.ub@uni-bielefeld.de, stating the cost centre.

For payment from personal accounts:

  • For reimbursement, please submit a PDF file in which the following documents have been compiled:
    • the completed "Reimbursement of Costs" form which you received when your application was approved,
    • the funding confirmation by oa.ub@uni-bielefeld.de,
    • the invoice issued to the author or editor
    • proof of payment (e.g. bank statement)
  • The University Library checks whether the funding criteria have been met and payment has been made to the publisher, and then transfers the funding amount to the specified cost centre or account.

Documentation

All funded publications are archived by Bielefeld University Library in the institutional repository PUB - Publications at Bielefeld University. In order to render transparent the price development of fee-based open access publishing, Bielefeld University’s Publication Fund participates in the OpenAPC initiative.

Contact:
Support Publication Fund
Tel.: +49 521 106-4104
E-Mail: oa.ub@uni-bielefeld.de

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