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Bielefelder IT-Servicezentrum

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© Universität Bielefeld | BITS

sciebo - the campus cloud

sciebo - a neologism of science and box - is a cloud storage service by and for universities in NRW that enables the storage, sharing and synchronization of university-related data. The special feature: Unlike commercial providers, the data is processed exclusively by the universities themselves and strictly in accordance with the German Data Protection Act. This service can be used by students and employees.


Scope of services

  • Synchronisation of files between different end devices
  • Data sharing with other sciebo or external users
  • Clients for Windows, Linux, OS, iOS and Android
  • 30 GB storage volume per user (expandable to up to 500 GB for employees)
  • Project boxes
  • Simultaneous work on Office documents in the browser possible
  • Overleaf (collaborative LaTex editor) as a browser application

Requirements

Target group

  • Students, employees, externals

Access

  • For registration: BITS account via web authentication.
  • For use: Own sciebo account after registration

Request

Students/Employees: see instructions for registration.

External: Employees must invite their own guests.

Duty to cooperate

For employees:
To use this service, a personal e-mail address must be stored in the PEVZ.

Official data must be stored primarily on the university's network drives. Data with a high protection requirement may not be stored in sciebo. Further regulations result from the IT security guideline for cloud storage.

Privacy


Support

For students
BITS-Beratung (Support Office)
Room: University Main Building V0-215
Mo.–Fr. 09:30–16:00 h
Tel.: 0521 10612777
E-mail: bits@uni-bielefeld.de

For employees with a PC workstation provided by BITS
Service Desk
Mo.–Fr. 08:00–16:00 h
Tel.: 0521 106-6000
E-mail: servicedesk@uni-bielefeld.de

For other employees
Decentralised IT support of the faculty or institution.


Manuals

Registration

1) On https://www.sciebo.de click the Registration option.

2) Then select Bielefeld University below Select organisation.

3) You will be redirected to the login page for web applications at Bielefeld University. Enter the BITS username and the web password there.

4) The requested data of the sciebo service will be displayed for checking. Confirm this with Accept.

5) In the following, among others, the valid login name and the address (URL) for calling the sciebo server are displayed. After defining a password and confirming the terms of use, the registration can be completed with Register now for sc iebo.

Frequently asked questions (FAQ)

Initial password for students:
The BITS password from enrollmentInitial password

for employees:
The password from the UniCard letterIf

this is no longer known, you can change it yourself via the PRISMA portal





.

Which data may be stored in sciebo results from the IT security policy for cloud storage. Questions, for example, about the protection requirements, can be answered by the decentralized IT supervision or the IT security officer.

IT security policy for cloud storage

Do the operators of sciebo carry out a data backup?

sciebo does not have a backup of the data, i.e. the data stored here is not secured by the continuous creation of backup copies. However, the storage systems are very well protected against data loss by technical measures. Data that you have accidentally overwritten or deleted yourself can usually be restored via the recycle bin in the web interface or on your local system, or via the versioning function. However, this level of protection is not comparable to a classic backup. Not least for this reason, official data should continue to be stored primarily on the university's network drives. Data requiring a high level of protection may only be stored on these network drives. Further regulations result from the IT security policy for cloud storage.

There are a variety of ways to store, synchronize or share data with others:

  • Web interface via sciebo.de

Furthermore there are clients for the following operating systems:

  • Windows
  • Mac OS
  • Linux
  • iOS
  • Android

Download the different ones from the clients.

Note:
Currently, desktop clients cannot sync files that contain a colon in the file name. Currently, the only workaround is to rename the affected data and replace the colon with another character.

Deleted files are initially stored in sciebo's own recycle bin. This can be viewed via the web interface under "Deleted files".

If a file was overwritten by a newer version of the file, sciebo saves both versions of the file. These can also be called up via the web interface (three-point option > Details > Versions).

Employees are allowed to increase the storage space. This is possible even via My.Sciebo. There under "Increase account > volume".

Why can't I find some staff, people when sharing data?

The most common cause is that staff, people with whom the data is to be shared, have registered but have not yet made an initial registration on the web interface (https://uni-bielefeld.sciebo.de).
Only with this registration the account is activated in Sciebo.

In the case of guests or staff, people from other departments, a nightly check of the address books must also be waited for.

 

Guest accounts can be created via the my.sciebo portal. The guests are entered with an e-mail address. This is only possible with addresses that do not belong to one of the participant institutions (e.g. @uni-bielefeld.de, @uni-muenster.de). Detailed instructions can be found on the sciebo help page.

To access sciebo comfortably from other applications via WebDAV, the following address must be specified
:https://uni-bielefeld.sciebo.de/remote.php/webdav/

More instructions

-> At sciebo.com


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