Campus support

All employees are entered in the PEVZ at the start date of their employment. For staff in a Faculty or academic co-worker, this is done directly at the department; staff in administration and service are entered in the directory when they are hired by the P/O department.

Your name, date of birth and email address are important for your entry. If you want to use a name other than your ID card name (e.g. if you have several first names), it is important that you have this entered in the PEVZ, as this will be transferred to the connected IT system (see also this page ).

If you do not yet have an entry in the PEVZ but need one, you should contact the colleagues who are responsible for maintaining your data (see the FAQ "Who can create or edit my entry?")

Although the data in the PEVZ is stored in a central database in the BIS, it is maintained decentrally in the departments and institutions. You will therefore also find a member of staff in your working area who is responsible for entering and maintaining your data. You can find out who this is in your case by clicking on the link "Contact persons for correction requests" in the menu of your entry in the PEVZ.

If you are not yet entered in the directory of staff and departments, you can find the responsible colleague by clicking on the corresponding link on your department's page in the PEVZ or by contacting BIS.
 

An overview of the functions and content that you can use in the PEVZ itself can be found on this help page: "My PEVZ"

Details in the PEVZ such as telephone number, task description etc. are now linked to other administrative processes and therefore cannot be changed by each person independently. If you wish to make corrections, you can contact the staff, people who are shown next to your entry in the PEVZ under the link "Contact persons for correction requests".

 

Staff, people who are active on committees or are on the list of experts often have many contact cards, most of which are largely empty. It usually makes no sense to enter the office hours or homepage for all cards.

Normally, only the top contact card, which is usually the main contact card, should have a corresponding entry. Only in the event that you have different office hours in different contexts (e.g. a 'normal' office hour and office hours in the student counselling service) can it make sense to enter different office hours for several contact cards.

As a secretary's office, you will find a list of the staff, people for whom you are registered as a secretary's office on the right-hand side of the "My personal details" page. You can click on one of the names to open a page with all the details for the selected person. There you will find a button for editing the entries in each contact card.

 

If you call up a personal entry in the public PEVZ, you can download it directly via the "Save contact in address book" button and save it in your own address book (mobile or in Outlook, for example). In addition to the name, a photo, email address, website and - if specified - even further information such as office hours are saved with just one click.

 

When you upload your image, BIS automatically generates a version of the image scaled to a uniform size, which is then displayed in the person pages. In rare cases, this may result in changes to the images, e.g. fading in black and white photos or blurring in photos that are too small. Unfortunately, the image editing package we use here cannot be changed

There are two possible solutions:

1. use a different image with good sharpness and colour depth

2. resize your image to the standard size of 484 pixels (square) before uploading. Images that already have the standard size will not be changed by BIS when uploading.

By default, the gender (male or female), first name and last name are entered for a person entry in the PEVZ. In order to also cover the needs of TIN people in this area, a third option ("-") can also be selected when selecting the gender and a call name can be set, which does not necessarily have to match the ID card name.

Both fields cannot be maintained by yourself, please contact the colleagues who are displayed as "Contact persons for correction requests" (see also "Who is responsible for maintaining my data?").

"Tasks" are a special type of institution which means that the department marked in this way is displayed in a university-wide list of similar institutions. The PEVZ recognises function holders such as "deans of studies", "examination offices", "IT supervisors", "heads of administration" or "ERASMUS representatives". You can see a complete list of tasks here in the public PEVZ, as well as in the input page for departments:

• Officers

This is how you proceed if you want to designate a new task holder in your department:

First create a sub-facility and select the appropriate "Facility type" from the list of tasks. Personal entries can then be assigned to this new department. If a function mail address is entered for the organisation entry of a task, the messages sent via the mail distribution list are delivered to this address.

There are a number of functionaries that are displayed in the study information pages for each degree programme so that students can quickly find the appropriate persons to contact for a particular degree programme. These are

• Student counselling service
• Academic advisor
• Examination office
• Recognition contact point
• Module coordinators

This page explains in more detail how to maintain the persons to contact for study information:

• "Maintaining persons to contact for study information"

Special input rights are required to create basic employee data. However, there is a range of data that employees can enter or edit themselves in their own entry. This includes a photo, the office number, availability and more.

An overview of the functions and content that employees can use themselves in the PEVZ can be found on this help page: "My PEVZ"