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Bielefeld IT Service Center

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© Bielefeld University | BITS

Digital solutions for collaboration

BITS as well as faculties and departments of Bielefeld University offer digital solutions that support collaborative work in science within the university and across universities. The commercial tools presented here are recommendations from the scientific community and some of them are available for a fee.

Communication

Description

TeamChat is a professional instant messaging service that enables easy, persistent communication with colleagues.

  • Individual and group conversations
  • Desktop client and apps for iOS & Android

Target group

Employees, students

Registration / Login

No registration required. Registration with BITS username and the web (Shibboleth) password.

Costs

Free service

Information & Instructions

https://www.uni-bielefeld.de/teamchat2

Provided by

KIT (Constructive IT'ers at the University of Bielefeld, an association of decentralized IT supervisors)

Contact

Decentralized IT supervision & bits@uni-bielefeld.de

Description

With the service DFNconf, the DFN (Deutsches Forschungsnetz) -Verein offers its users in the scientific field the possibility to conduct video, audio and web conferences
Scope of services:

  • Pexip: for video conferencing with up to 23 participants (approval with ded. VK systems or web-based approval.
  • Adobe Connect: for e-learning events & webinars for up to 200 participants

Recommended video conferencing system for topics with high data protection requirements (example: application or personnel interviews).

Target group

Students, employees, externals

Registration / Login

No registration required. Registration with BITS username and the web (Shibboleth) password.

Costs

Free service

Information & Instructions

https://www.conf.dfn.de/

Provided by

DFN / BITS

Contact person

Decentralized EDP supervision & bits@uni-bielefeld.de

Description

Zoom allows video conferencing via the cloud with many useful features such as screen sharing, whiteboard and chat. Zoom is suitable for video conferencing with normal protection needs such as courses, webinars & group work, information meeting or everyday communication.

  • Optional: recording of the video conference and integration with Panopto.
  • Web-based client and apps for Windows, iOS & Android.

Target group

Students, employees, externals

Registration / Login

No registration required. Registration with BITS username and the web (Shibboleth) password.

Costs

Free service

Information & Instructions

https://www.uni-bielefeld.de/zoom

Provided by

BITS

Contact person

Decentralized IT supervision & bits@uni-bielefeld.de

Data exchange & storage

Description

Cloud storage service for NRW Universities that enables the storage, sharing and synchronization of university-related data.
Scope of services:

  • 30 GB personal storage volume (expandable up to 500 GB).
  • 2 TB storage volume in non-personal project boxes (larger volumes on request)
  • Approval via web browser or client software for all common operating systems
  • Simultaneous work on Office documents possible via browser plug-ins

Target group

Students, employees, externals

Registration / Login

No registration required. Registration with BITS username and the web (Shibboleth) password.

Costs

Free service

Provided by

BITS

Contact person

Decentralized IT supervision & bits@uni-bielefeld.de

Description

BITS offers so-called network drives on its central storage system for faculties and departments. These can be used by Working Groups, administration and secretary's offices for interactive collaboration.

Group drive

  • 200 GB initial (expansion in 50 GB steps) storage volume for Faculties/AGs
  • Redundancy through data mirroring across 2 locations
  • Snapshots & backup
  • Protocol: CIFS


Volume drive

  • Long-term storage location for large amounts of data (e.g. videos, measurement data)
  • 2 TB storage volume (expandable as needed)
  • Backup for disaster recovery
  • Protocol: CIFS (via DFS)


Network drives for cross-Faculty, cross-institutional, permanent or project collaboration can be provided by BITS.

Target group

Students, employees

Registration / Login

Authorization for access to the network drives is assigned by the decentralized IT supervisor.

Costs

Free service for basic supply. Costs may be incurred for customer-specific adjustments.

Provided by

BITS

Contact person

Decentralized IT supervision & bits@uni-bielefeld.de

Description

The document management system d.3ecm is a system for structured storage and versioning of documents.

  • Audit-proof and digital storage of documents
  • Process-oriented structuring
  • Processing of transactions via the system
  • University-wide provision of information
  • Search functions for quick retrieval of documents

Target group

Employees

Registration / Login

No registration necessary. Information for registration is available on the page Working with d.3 in the employee portal.

Costs

Free service

Information & Instructions

Further information and links to the instructions are available on the Working with d.3 page in the Employee Portal.

Provided by

DT/P Department

Contact person

eakte@uni-bielefeld.de

Appointment coordination & planning

Description

Platform provided by the DFN-Verein that enables DFN participants to vote quickly and easily, e.g., on appointments.

  • Maximum limit of answer options.
  • Commenting of the answer is possible.
  • Access can be secured with password.
  • Query of participants' e-mail addresses possible.
  • Participants can edit their votes.
  • Participants have the possibility to vote by proxy.

Target group

Students, employees, externals

Registration / Login

No registration required. Registration with email address.

Costs

Free service

Information & Instructions

https://terminplaner6.dfn.de

Provided by

DFN/BITS

Contact person

Decentralized IT supervision & bits@uni-bielefeld.de

Symposia & Event Management

Description

Commercial conference management tool for planning and handling a conference or symposia.

  • Payment management (all common payment methods)
  • abstract management
  • Program planning
  • Individual conference website
  • Professional check-in incl. live printing of name badges
  • Conference app

Target group

Employees, external

Registration / Login

Registration is done through the Communication Office (see instructions).

Costs

The costs depend on the number of participants and submitted abstracts. Details at: https://www.converia.de/de/preise.html

Information & Instructions

Provided by

Converia

contact

RefKom - Event Management Team

Surveys & polls

Description

EFS Survey is an online survey tool from Questback.

  • Web-based software
  • Large selection of question types
  • Dynamic features for questionnaire history
  • Layout editor
  • Participant administration
  • Pretest tools
  • Multilingual
  • Integrated data analysis with Reporting+ or export data for SPSS or Excel

Target group

Students, employees, externals

Costs

Different subscription variants. Different Faculties of the University have faculty licenses.

Information & Instructions

https://www.unipark.com

BITS offers Unipark/EFS Survey - courses for students.

Provided by

Questback

Contact person

Decentralized IT supervision & bits@uni-bielefeld.de

Description

EvaSys is a survey tool that is used at Bielefeld University for course evaluation, but can also be used by members of the university for other survey projects or surveys or as a voting tool in appointment procedures.

Target group

Students, employees

Registration / Login

Online application form, registration with BIS login

Costs

Free service

Provided by

BITS

Contact person

Decentralized EDP supervision & bits@uni-bielefeld.de

Description

LimeSurvey is an open source survey software that allows to develop and publish online surveys without programming skills. The Faculty of Sociology operates its own LimeSurvey server and makes this service available to all members of the University. The collected data from the surveys thus remain within the university.

Target group

Students, employees

Registration / Login

By e-mail to sozedv@uni-bielefeld.de

Costs

Free service

Provided by

Faculty of Sociology

Contact person

sozedv@uni-bielefeld.de

Documentation & Knowledge Management

Description

GitLab enables versioned storage of files and is ideal for software development as well as for collaborative use of research data. In addition, GitLab supports working in groups and in projects, e.g. through wikis and issue tracking (ticketing systems). Bielefeld University provides a central GitLab instance for all university members and their project partners. The free and open source GitLab Community Edition is used for this purpose.

Target group

Employees, students

Registration / Login

Registration with BITS username and the web (Shibboleth) password via "BITS single sign-on".

Costs

Free service

Information & Instructions

https://gitlab.ub.uni-bielefeld.de

Provided by

UB (University library)

Contact person

gitlab-admin@uni-bielefeld.de

Description

Web-based tool for building and editing text collections (see https://de.wikipedia.org/wiki/Wiki). Special attention is paid to the linking of the contents among each other (hypertext) and the traceability of changes (versioning). BITS enables faculties and departments to operate their own wikis. The software "MediaWiki" serves as a basis.

  • Operation on redundant web servers & databases with daily data backup
  • For each wiki 2 properties have to be defined:
    • Reach:
      Is the wiki only usable within the campus network of the university or worldwide?

    • Access:
      Can the wiki only be read by authorized users, or is anonymous reading access also possible?

Target group

Employees

Registration / Login

Requesting a wiki instance is done via servicedesk@uni-bielefeld.de, registration with BITS username and the web (Shibboleth) password.

Costs

Free service

Provided by

BITS

Contact person

servicedesk@uni-bielefeld.de

Literature management

Description

The UB Bielefeld offers all university members the free use of the literature management software Citavi.

  • Collect and organize literature references and expand them with abstracts, keywords and comments,
  • import search results from databases and literature data from other programs,
  • create bibliographies automatically (with selectable citation styles),
  • collect important citations and ideas and compile them for a scientific paper,
  • plan upcoming tasks with specification of deadlines, importance and work status,
  • search for citations directly from Word via a convenient plugin and integrate them immediately. You will immediately see the short title references and the bibliography in the appropriate citation style.
  • Edit literature projects in a team (cloud function)

Target group

Students, employees

Registration / Login

Registration & registration with the Universities email address (@uni-bielefeld.de).

Costs

Free service

Information & Instructions

https://www.ub.uni-bielefeld.de/ub/learn/refman/

The University library offers subject-specific training courses on Citavi

Provided by

University library

Contact person

literaturverwaltung.ub@uni-bielefeld.de

Description

Mendeley is a literature management program and social network for students and researchers in one. It is used to organize, share and cite professional literature and articles incl. PDF documents.

Target group

Students, employees

Registration / Login

Registration and registration at https://www.mendeley.com

Costs

Free service (basic version)

Information & Instructions

https://www.mendeley.com

Provided by

Mendeley

Contact person

literaturverwaltung.ub@uni-bielefeld.de

Description

EndNote is a widely used, English-language, paid literature management program. The "Basic" version with limited functionality and storage volume is free of charge and can be used independently.

Target group

Students, employees

Registration / Login

Registration and registration is available at https://endnote.com

Costs

The current version of EndNote is available for a fee, the "Basic" version is free of charge.

Information & Instructions

https://endnote.com/

Provided by

Clarivate

Contact person

literaturverwaltung.ub@uni-bielefeld.de


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