Campus support

On the 'My personal details' page, you will see your contact cards (one or more). You will find an "Edit" button next to each card. If you click on this, the form will open in which you can enter your availability.

The availability - i.e. office hours, presence in the office or special instructions for making contact - is displayed publicly in the PEVZ and is a good way to describe exactly when and how you can be reached.

If you want to allocate individual appointments online, we recommend using the appointment scheduling function, with which you can release individual appointments for booking by interested parties.

In this field, you can enter the room number of your office yourself. To do this, first select the "location" (i.e. "UHG - University Main Building", or "R1", or "CITEC", or similar), then the unit (in the main university building, these are the "teeth" of the building labelled with letters), as well as the level and the room number. The system "recognises" the individual buildings so that an automatic check can be carried out to determine whether a room or building section is entered that does not exist or whether necessary details have been forgotten.

Entering your workplace correctly is important and has an impact on some practical functions of the system: the telephone dialling code or links to site maps are provided by the system from the location details. The room details are used by the ZAB's 'UniMaps' app, which enables people with disabilities to navigate around the building without barriers, as well as to generate door signs. And last but not least, the PEVZ provides mailing lists for contacting employees who work in a unit. This allows information on breakdowns and maintenance to be passed on as accurately as possible.

 

You can access your own personal entry in the PEVZ and enter call forwarding there. Your work number will remain visible in the public view, but calls to this number will be forwarded. We recommend that you set call forwarding at the start of your shift and remove it again at the end of your shift.

Call forwarding

Call up the 'My personal details' page in the PEVZ. Next to the field with your telephone number you will find a button for editing call forwarding. If you have several telephone numbers, you will find this option for each number.

Set up call forwarding

Here you can enter the telephone number to which you want to divert your calls.

You can enter both internal and external telephone numbers here. On the page you will find examples of how to enter the number, please note in particular that you must add an additional '0' to the area code for external numbers.
If external call forwarding is not activated for your number, you will receive a corresponding message.

Remove call forwarding

If call forwarding has been set up, you can see here which number the forwarding is set to and can remove the forwarding by clicking "Delete".

If you have any questions or problems with call forwarding, please contact the BITS service desk.

The field with the link to a homepage can also be edited by you. As a rule, a link to pages of your Faculty or department is already set here when you create your entry. If you want to place your own link here, it makes sense to coordinate this within the department.

All employees can add a short CV to their personal entry, which is displayed as a separate text block under the contact cards.

Use the "Wiki formatting" for simple formatting of the content

The CV is one of the parts of the PEVZ that can also be displayed in English if users switch the display in the PEVZ accordingly. There is a separate input field for each language. The English-language version of the text can only be saved if something is also entered in the standard version. This means that staff, people who only want to set an English text must either enter it in the standard field as before or enter it in both variants of the attribute. For an automatic translation of your German text, you can use the "Translate" button between the two text fields. Press the "Save" button to save both variants at once.

Employees who are marked as "researching" in the PEVZ can maintain a list of their current research topics, as well as their memberships and functions. You can check for yourself whether your entry is marked as such: Look in the side menu of your entry to see if the "Research" box is displayed there. If this is the case, the PEVZ recognises you as a "researcher" and offers you the link to the university's publication service and research portal as well as the entry of your current research topics and memberships. If it is necessary to change this marking on your entry because you are incorrectly NOT marked as "researching", please contact the colleagues responsible for maintaining your entry. The contact details will be displayed if you click on the link "Contact persons for correction requests" in the side menu of your entry.

The entries for your research maintained here are automatically transferred to the university's research portal and displayed there as a separate category for your entry. Please note that you must activate your entry in the research portal once so that the collected information can be released there. Further information on the research portal can be found on this website (login to the employee portal)

Use the "Wiki formatting" for simple formatting of the content

Here you can enter your research projects so that they are displayed as a separate category in both the PEVZ and the university's research portal.

The current research projects are one of the parts of the PEVZ that can also be displayed in English if users switch the display in the PEVZ accordingly. There is a separate input field for each language. The English-language version of the text can only be saved if something is also entered in the standard version. This means that staff, people who only want to set an English text must either enter it in the standard field as before or enter it in both variants of the attribute. For an automatic translation of your German text, you can use the "Translate" button between the two text fields. If you press the "Save" button, both variants are saved at once.

Memberships and functions

This field can also be maintained by you and is intended to include the following points (if available):

• Positions in academic self-administration
• Memberships in academic networks and academies
• Special / important editorships
• In addition: What else characterises me as a researcher (expeditions / field research / commitment)

The current research topics are one of the parts of the PEVZ that can also be displayed in English if users switch the display in the PEVZ accordingly. There is a separate input field for each language. The English-language version of the text can only be saved if something is also entered in the standard version. This means that staff, people who only want to set an English text, must either enter it in the standard field as before, or enter it in both variants of the attribute. For an automatic translation of your German text, you can use the "Translate" button between the two text fields. If you press the "Save" button, both variants are saved at once.

The room number and staff, people are automatically entered on the door label as they are in the PEVZ. So if several people share an office, all of them are initially preselected for the door label, but individual staff, people entries can also be deselected.

You can also create doorplates for other staff, people by using the quick search function to find the relevant person.

Doorplates can be created on this page for Lecture Halls and seminar rooms entered in the electronic course catalogue (ekvv), function rooms and general rooms in which no staff, people are seated. You can also find the page for creating function rooms on the home page of the internal PEVZ in the side menu. You can enter your own text for door signs in function rooms, using the rules for "Text input in BIS" ,

If translations for departments or functional descriptions are missing, please contact your PEVZ representatives, a link to the contact details can be found in the side menu of each entry under "Contact persons for correction requests"

 

Once you have made your selection, you will be displayed a preview of the door sign in all possible variants for different door sign frames (check the download list if necessary). Save this as a PDF (button top right). You can print out the door label yourself or send it to the ZV centre for printing. Please check your data carefully before sending, as it will be used for printing. Please indicate the cost centre/PSP element via which the order is to be settled.

A QR code can be found on the door plates. In cooperation with the accessibility services (ZAB), the QR codes are intended to help you find your way around the building. They are used via the UniMaps app.

Additional logos can also be printed on door signs.

Create and print business cards

For your business cards, you can choose between a German, an English and a bilingual version. After you have filled in the desired fields, a preview of the business card will be displayed (check the download list if necessary). Save this as a PDF (button top right). Please check your data carefully before sending, as it will be used for printing.

You then send the finished file to the ZV office for printing. Please indicate how many cards you would like (selection: 27, 54, 108, 216) and via which cost centre/PSP element the order is to be billed.

Additional logos can also be printed on business cards.

Firstly, you should select a suitable photo and, if necessary, edit it so that it fulfils the criteria listed below. This is particularly important to ensure that the photo can be uploaded without any problems:

If possible, please select a portrait photo in jpg/jpeg, png or gif format
It is best to choose a square format for the photo, as this is best suited to the various display formats of the personal directory. In addition, the contact box of the new Roxen17 uses the photo in the PEVZ on the university's website. In this component, images are only displayed in square format, so that rectangular image formats are automatically cut off. Information on the contact box in Roxen can be found on this page: https://www.uni-bielefeld.de/intern/aussenauftritt/web/anleitungen/

Photos larger than 484 pixels are automatically reduced to this width and the height is adjusted accordingly. Photos that do not exceed the width of 484 pixels remain unchanged when uploaded to the PEVZ.

To upload your picture, go to the " My personal details" page and select the "Upload picture" menu item. Use the "Browse" button to select a photo from the files on your computer and upload it. Once the upload is completed, you will automatically be shown the complete personal entry on the following page, including the image you have just uploaded.

If you are unable to upload your photo yourself, there is another way:

Print out this consent form , sign it and hand it in together with a file containing your photo to the person responsible for your entry in the directory of staff and departments. You will find this person under Contact persons for correction requests... on the page with your entry in the directory of staff and departments.

Please read the consent form carefully as it contains important information on the use of photos on the Internet. Please also note the information on image processing at the top of this page in order to minimise the workload of the colleagues who have taken over the maintenance of the directory of staff and departments.