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    Documents to be submitted for enrolment/ change of degree program

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Enrolment documents

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If you don't have a German university entrance qualification please visit our ➥ Website on enrolment for internationals

Documents to be submitted for enrolment or change of degree

How to submit the documents

Screenshot: Document upload in the application and status portal
Screenshot: Document upload in the application and status portal

First you apply for your enrolment online in the application and status portal. Directly afterwards, you can upload the documents as PDF files.

It is imperative that you observe the enrolment deadline stated in the admission notice! If you miss the enrolment deadline, the admission will lose its validity and the place will be reallocated.

Documents uploaded as part of the online application may have to be uploaded again for enrolment.

Important note: With the exception of medicine, enrolment in doctorate/Phd studies continues to take place via the enrolment wizard and not via a document upload.

Which documents do I need to submit?

Case 1: Not yet enrolled at Bielefeld University

Below you will find an overview of the documents that must be provided for enrolment

Proof of university entrance qualification

As a rule, the high school diploma (all pages!). If you do not have a general or subject-specific university entrance qualification, then e.g. proof of a university degree. The Fachhochschulreife does not entitle the holder to study at Bielefeld University.

Proof of health insurance

The proof of health insurance required for enrolment is provided via the new electronic student registration procedure of the statutory health insurance companies.

Please request the registration "M10" for Bielefeld University at the latest at the time of online enrolment from your statutory health insurance company; the sender number of Bielefeld University required for the registration procedure is H0000644. Your insurance confirmation will then be sent to us electronically.

As soon as the university has received confirmation of your health insurance, you will be informed of this via the application and status portal.

If you do not have statutory health insurance, please contact any German statutory health insurance company. In this case, too, an "M10" notification to the university is required, confirming that you are not covered by a statutory health insurance.

Paper health insurance certificates or insurance cards are not sufficient for enrolment.

Proof of health insurance is not required for enrolment in the phd, doctorate .

General consent

If applicable, for minor applicants/students.

Download of the general consent incl. explanation

Proof of completion of a service

If applicable, proof of military or civilian service as an officially certified copy for degree programmes with restricted admission.

Language certificate

If applicable, language certificate (DSH, TestDaF, Sprachdiplom, etc.), provided that the university entrance qualification was acquired at a non-German-speaking faculty.

More information on proof of language Admission requirements

Certificate of exmatriculation

If applicable, certificate of exmatriculation from the previous university in the case of previous university studies.

Observe the information in the notices!

If necessary, further information in the admission or access notice must be observed!

Master degree programmes

Enrolment in master's degree programs requires additional documents:

  • In addition, proof of Bachelor's degree or proof of completed university studies.
  • If the bachelor's degree certificate is not yet available at the time of enrolment/transfer to the master's program, proof of passing the bachelor's degree from the examination office (4.0 certificate, provisional proof of passing, etc.) is sufficient. In this case, the Bachelor's certificate must be submitted later in the current semester.
  • If necessary, further information in the admission or access notice must be observed!

phd, doctorate

Enrolment in phd, doctorate degree programs requires additional documents:

  • In addition, application for enrolment (except for medicine); proof of relevant completed university studies, as well as proof of acceptance as a doctoral student by the faculty.
  • If applicable, further information in the admission or access notification must be observed!

Case 2: Already enrolled at Bielefeld University

Students already enrolled at the University of Bielefeld

  1. submit an application for change of degree program/ double degree program
  2. take the information about further documents to be submitted directly from the application form for change of degree

Further information on the transfer and the transition to the Master's program

FAQs

Are you still missing documents?

Submit documents button
Screenshot: Submit documents

You can submit these later. First upload all the documents you already have. Then select "Cache changes". You can submit documents for enrolment later on the overview page of your application. The next time you register in the university portal, you will find the "Submit documents for enrolment" button in the application overview. Only when you then select "Submit documents" will your documents be sent.

Forgotten something or uploaded the wrong documents but already clicked on "Submit"?

Don't panic! If you have realised after submitting your documents that you have forgotten to upload individual documents or have uploaded the wrong files and your application is therefore incomplete, you do not need to do anything for the time being. The student office will check your application and reopen the upload for you if any documents are missing or incorrect. You will be notified of this by email.

Meine PDF-Datei ist zu groß! Wie kann ich sie verkleinern?

  • Große Bilder bzw. Einbettung großer Bilddateien vermeiden
  • Ggf. Dokument in mehrere PDF-Dateien aufteilen
  • Adobe Online-Tool zur Kompression verwenden: https://www.adobe.com/de/acrobat/online/compress-pdf.html

Die maximale Größe für PDF-Uploads beträgt 5 MB.

Wie kann ich mehrere PDF-Dokumente zusammenfügen?

Adobe Online-Tool zum Zusammenfügen: https://www.adobe.com/de/acrobat/online/merge-pdf.html

Welche Dateitypen kann ich hochladen?

Es ist nur der Upload von PDF-Dateien gestattet.

Wie soll ich die Dateien benennen?

Im Idealfall wählen Sie eine informative Dateienbezeichnung, die sowohl ihren vollständigen Namen, als auch Informationen zum Inhalt der PDF enthält. Wenn Sie bereits an der Universität Bielefeld eingeschrieben sind, verwenden Sie gerne Ihre Matrikelnummer anstelle des Namens. Zum Beispiel: „Mustermensch-Alex_Abiturzeugnis.pdf“ oder „2118879_Transkript_BA-Zeugnis.pdf

Ich habe eine falsche Datei hochgeladen! Was nun?

Solange Sie einen Bewerbungsantrag mit den Dokumenten noch nicht eingereicht haben, können Sie über die Auswahl „Antrag bearbeiten“ auf der Antrags-Übersichtsseite zurück an die entsprechende Stelle im Antrag springen und die hochgeladene Datei über das „X“ löschen und eine neue Datei hochladen.

Sobald Sie einen Bewerbungsantrag mit den entsprechenden hochgeladenen Dateien eingereicht haben, können Sie selbst keine Änderung mehr vornehmen. Kontaktieren Sie in diesem Fall das Studierendensekretariat mit Anlage der entsprechenden Datei.

Temporarily saved
The document has been uploaded and temporarily saved, but not yet submitted. A change (e.g. exchange of the file) is still possible.

Not uploaded
No document has been uploaded.

Received
The document has been submitted and is now being checked. A change (e.g. exchange of the file) is no longer possible.

Verified
The document has been successfully checked.

Rejected
The document is incorrect or insufficient. A corrected version can be uploaded.

Finally Rejected
The document is insufficient. For explanations, please refer to the status comment.

To be submitted additionally
Additional documents have to be submitted. For explanations, please refer to the status comment.

Bachelor:
An application is always required. However, in the case of applications for degree programmes with open admission, online enrolment can be carried out automatically afterwards.

Master:
An application is always required for the Master's programme.

If you miss the enrolment deadline stated on the admission notification, your admission notice will lose its validity and you will therefore no longer be able to enrol in the subject in question.

If you have submitted your enrolment application but have not yet paid your semester fees and do not wish to take up your studies, please send a short message via the contact form to the student office. After inputting some personal details you can indicate that you are withdrawing your enrolment in the message box. It is not possible to withdraw your enrolment application by telephone.

Here you can find further information on the theme of exmatriculation.

If you initially re-enrol, but then exmatriculate by 15 May at the latest in the summer semester or by 15 November at the latest in the winter semester then the social contribution can be reimbursed on a pro-rata basis if the following conditions are met:

  • If you can show that the Unicard has not been validated for the semester in question
  • You have confirmation from your faculty that you have not completed further coursework or examinations in the semester in question or that you have been accepted by another higher education institution (notice of admission).

The money for the NRW-Ticket will be proportionally reimbursed by the AStA from 1 April and 1 October respectively; therefore, please contact the AStA directly.

You can also find this information on the application form for exmatriculation, which you can download from the forms section of the Student Office.

If you have submitted your enrolment application but have not yet paid your semester fees and do not wish to take up your studies, please send a short message via the contact form to the Student Office. After inputting some personal details you can indicate that you are withdrawing your enrolment in the message box. It is not possible to withdraw your enrolment application by telephone.

  • For enrolment into the Bachelor’s Degree/ first-time enrolments:

No. All enrolment documents must be submitted on time and in full. Enrolments with incomplete document uploads will not be processed.

  • For enrolment into the Master’s programme, the following applies:

Please note the guidance on the documents to be submitted included in your notification of admission.

If the Bachelor's degree certificate is not yet available at the time of enrolment/transfer to the Master's programme, proof of passing the Bachelor's degree from the examination office (4.0 certificate, provisional proof of passing, etc.) is sufficient. In this case, the Bachelor's certificate (certified copy) must be submitted later in the current semester.

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