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Onboarding

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© Universität Bielefeld

Onboarding

New to Bielefeld University? Or been here for a long time but in a new role? Then you need some orientation first. You can find the links in the tabs:

Onboarding for all members of the university

Information on housing, living and mobility in Bielefeld as well as organisation, site maps, apps and IT services at Bielefeld University: Welcome to Bielefeld University

Onboarding events, contact persons and information for international researchers can be found here: Onboarding for academic co-workers

Onboarding for PRISMA, the central identity management system for IT rights and access

Information on BIS, which provides access to the register of persons and course catalogue, room bookings and much more

Contact point for international researchers and Bielefeld academics who would like to invite researchers from abroad: Welcome Centre
Individual advice and information on exchange programmes, German courses and contact points for refugee researchers: International Office

You can find more information for international researchers on our internationalisation page.

 

Partners of researchers who are new to Bielefeld can find support in their search for career options at the Dual Career Service.
 

FAQ

Technical and organisational information

Here you will find a list of abbreviations and acronyms.

You can find instructions on how to access your IT services here (drop-down menu "Newly appointed students at Bielefeld University").

  • A quick guide to all the services and platforms (such as webmail or the electronic course catalogue (ekvv)) that you can use can be found here can be found here.
  • You can also find here a general IT A-Z.
  • You are also welcome to contact the IT advisors at your faculty at any time. You can find a list here.

In order to work with your work computer, you must be logged into the PRISMA system. This is Bielefeld University's central identity management system, which offers you options for managing IT rights and applying for new IT access. You can also use PRISMA to apply for your UniCard (service card in chip card format). The entry is made automatically as part of the P/O.1 setting.

Login:

BITS user name or UniID

Self-generated PRISMA password

Here you will find further explanations and instructions on this topic.

Here you will find an overview of which passwords can still be set in PRISMA and what they can be used for.

The PEVZ is the directory of staff and departments at Bielefeld University. The PEVZ is maintained in the faculties and institutions independently of the SAP entry. If an entry is missing or incomplete, the colleagues responsible for maintenance must be contacted directly. You can find the appropriate contact person for each institution by clicking on the link "Contact persons for correction requests" to the right of the institution or person entry.

You can access your mailbox via the login page of Bielefeld University's webmailer.

 

Login:

Login name: amustermann
Password: AD password (assigned in PRISMA ; see below)

 

If no AD password has been set yet: Log in to PRISMA -> Under the heading "Log in to PCs, e-mail mailboxes and other Windows and Active Directory services (AD password)", you can set the password for this. This password is then used simultaneously for

  • Logging on to the PC (AD - Active Directory)
  • E-mail mailbox
  • Calendar integration via CalDAV

Here you can find more information about the UniCard, the ID card for employees at Bielefeld University.

 

As a new employee, you will receive an email containing all relevant information about the UniCard and your personal access data for the PRISMA identity management system.

  1. Log in to the PRISMA identity management system self-service.
  2. Click on the "UniCard" tab and upload a current photo in passport photo format. You then agree to the regulations for using the UniCard.
  3. As soon as the photo has been uploaded and you have agreed to the terms of use, your UniCard can be produced. After 2 working days, the UniCard can be collected in person from the InfoPoint; please have a valid official photo ID (identity card or passport) ready. If required, employees can obtain a protective cover for their card.
  4. Now use the validation stations at the info point to apply a current validity period to the card.

On this page you will find the A-Z of the university library. The service card (the UniCard) is also the library card. Professors and academic co-workers who are in possession of a UniCard can authorise up to 3 people (e.g. assistants or secretarial staff) to borrow media from the library on their behalf. You can obtain further help desks at the Library Service Centre.

There are many designations for the login name of the various IT services at the university. Username, identifier, username or UniID are the most common terms. There are also various combinations and passwords with which you have to log in. You can find an overview of which account you can use to log in where here.

 

Via VPN access (Virtual Private Networking), BITS provides students and employees with worldwide access to special Bielefeld University services such as the library's research databases or the personal network drive.

 

Here you can find all information about the facility.

The university uses the BIS (Bielefeld Information System) is used to organise degree programmes. Here you will find an overview of all BIS applications. Guidance and assistance in using the BIS applications is provided by the Campus Support. Here you will find all information about BIS onboarding for new employees.

Here you will find a quick access to all learning platforms of Bielefeld University. For all digital platforms mentioned, support is provided by the TiL team (til-team@uni-bielefeld.de).

UniMaps Bielefeld is an app that displays routes across the campus - accessible on request. Download via Google PlayStore, Apple App Store or the website.

Here you will find various site maps such as the campus map or the map of the main university building.

Here you will find an overview of the most important telephone numbers for internal services or emergencies.

Here you will find important information on what to do in an emergency.

Here you can download the templates.

The Communication Office has information for youhere .

Guest flats on the Bielefeld campus from the Studierendenwerk [Association for Student Affairs] Bielefeld are available here.

If you are not sure which department to address your enquiry or request to, you are welcome to send it to medizinische.fakultaet@uni-bielefeld.de. Your enquiry will then be forwarded internally to the relevant department or person.

If you work at Bielefeld University and are organising an event, symposia or congress for the first time, you will certainly have a few questions on your mind: What are the first steps? Which premises are suitable? What services does the university offer and where are external service providers needed?

In order to structure these questions and provide individual planning assistance, Event Management offers an initial consultation for faculties and institutions.

Here you will find further information, as well as contact persons and FAQs on the subject of symposia. Send your enquiry to the e-mail address veranstaltungsmanagement@uni-bielefeld.de. Please bring this completed document with you to the initial consultation.

Here you will find access to the university's procurement tool (SRM). On these pages you will find a lot of helpful information on the subject of "Working with SAP". Here you will find comprehensive instructions in PDF format. Please note: The file can only be opened if you are already authorised to use SRM. You can apply for authorisation directly via the Service Desk.

Contact persons, representatives and organisation

The first point of contact for all your questions and concerns is the respective dean's office

As guides, we also support you in your search for contact persons for specific topics within the facilities of the central administration. If you have any questions, please contact us at advanced-researchers@uni-bielefeld.de.

 

IT concerns

If you have any IT issues, please contact your IT advisor at the respective faculty. You can find the list here. If your faculty is managed centrally by BITS, you can find the contact here.

 

All other contacts can be found here.

You can find an overview of all councils and representatives here.

Departments of Bielefeld University

Other staff units, central institutions and contact points

Central services and other overarching units

Values, orientations, orders

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